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Virtual Assistants by Industry

Virtual Assistant Capital supports businesses in 46 industries with one dedicated, vetted virtual assistant who works your hours in your tools. Each page below lists the real tasks, software and boundaries for that industry, so you can see what to hand over first.

Do not see your industry? The work is usually the same mix of inbox, calendar, customer communication, CRM, invoicing and follow-up. Tell us what you need and you get a free shortlist of 2–3 VAs within 72 hours.

Trades and home services

• Home services — calls, booking, dispatch support and follow-up for service companies
• HVAC — booking, dispatch support, maintenance agreement renewals, estimate follow-up
• Roofing — speed to lead, inspections, insurance claim paperwork, production scheduling
• Construction — bids, submittals, scheduling, subcontractor and permit admin
• Tradies (AU, NZ, UK) — quotes, job booking, invoices and supplier admin
• Cleaning businesses — quotes, booking, cleaner schedules, invoicing
• Solar companies — lead follow-up, permits, interconnection and install updates

Real estate and property

• Real estate agents — listings, buyer follow-up, transaction coordination
• Real estate investors — lists, seller follow-up, comps prep, due diligence, rehab admin
• Property managers — maintenance, tenants, leasing admin, owner reports
• Airbnb and short-term rentals — guest messages, turnovers, reviews, listings
• Mortgage brokers and loan officers — document collection, file tracking, borrower updates

Health and wellness

• Medical practices — scheduling, referrals, prior auth paperwork, insurance follow-up
• Medical billing — eligibility, claim follow-up, denials, A/R, payment posting
• Dental practices — scheduling, insurance verification, recall
• Therapists and mental health — intake, scheduling, billing admin
• Chiropractors — scheduling, intake, insurance verification, reactivation
• Med spas — enquiries, consult follow-up, forms, memberships
• Plastic surgery practices — consult enquiries, quotes, deposits, pre-op paperwork
• Orthodontists and oral surgeons — new patients, ortho insurance, claims, recall
• Veterinary clinics — booking, reminders, records requests

Legal, finance and insurance

• Law firms — intake, scheduling, documents, billing admin
• Accountants and CPA firms — client document chasing, practice admin
• Financial advisors — meeting prep, CRM, paperwork tracking
• Insurance agents — quotes prep, renewals, policy service admin
• Finance admin — payables, invoicing, expenses, payroll prep, month-end packs

Ecommerce, marketing and creators

• Ecommerce stores — orders, listings, customer service, inventory
• Amazon sellers — listings, FBA shipments, cases, reimbursements
• Marketing agencies — client admin, reporting, project coordination
• GoHighLevel users and agencies — workflows, funnels, pipelines, sub-accounts
• Content creators — inbox, brand deals admin, publishing schedules
• Photographers — inquiries, booking, galleries, social

Professional and B2B services

• Small businesses — the recurring admin of any small business
• Startups and founders — founder inbox and calendar, investor admin, hiring coordination
• Coaches and consultants — client onboarding, scheduling, content and course admin
• Recruiters — sourcing admin, interview scheduling, ATS upkeep
• Engineering and architecture firms — project admin, document control, proposals
• Interior designers — sourcing, purchase orders, vendor follow-up
• IT companies and MSPs — ticket intake, scheduling, renewals, documentation

Logistics and transport

• Trucking companies — dispatch admin, billing, compliance paperwork
• Freight brokers — carrier onboarding, tracking, rate cons, PODs, invoicing

Hospitality, events and travel

• Restaurants — events, reviews, delivery platforms, supplier admin
• Event and wedding planners — vendors, timelines, RSVPs, contracts
• Travel agents — inquiries, itineraries, supplier follow-up, documents

Nonprofit and faith

• Nonprofits — donor admin, volunteers, grants admin
• Churches — office admin, volunteers, events, communications

By role

• Virtual receptionist — calls, bookings and front-desk admin
• Virtual personal assistant — inbox, calendar, travel, life admin
• Virtual administrative assistant — email, scheduling, data entry, documents
• Virtual executive assistant — executive calendar, stakeholders, meetings
• Customer service — tickets, email, chat and phone
• Lead generation — research, lists, outreach, CRM
• Appointment setter — calls, follow-up and booked meetings
• Virtual bookkeeper — bookkeeping support for your accountant
• Data entry — CRM, invoices, forms, product data, with accuracy checks
• Email management — inbox triage, replies, follow-ups, daily brief
• Social media — scheduling, repurposing, reporting
• CRM — pipeline hygiene and follow-up
• Workflow automation — automations and AI workflows (AI Manager tier)

By market

• US businesses — remote VA in your US time zone
• Hire a virtual assistant in India — vetted, dedicated, your hours
• UK businesses — remote VA in UK hours
• European businesses — English-speaking remote VA in CET hours
• Australian businesses — remote VA in your hours
• Canadian businesses — remote VA in your time zone

FAQ

Do you have industry-specific virtual assistants? We shortlist VAs for your tasks and the software your industry uses, and you interview them before choosing.

What does it cost? Essentials $899/mo (20 hours a week), Executive $1,599/mo (full-time) and AI Manager $2,599/mo (full-time, AI-fluent), month-to-month, with a $0 recruitment fee and a 30-day replacement.

Can one VA support more than one part of my business? Yes. Many clients start with one area and add more as the VA learns the business.