Home  →  Services

Virtual Assistant for Nonprofits

Small nonprofits run on lean teams, and executive directors spend too much time on admin instead of mission. A nonprofit virtual assistant takes donor records, deadlines, volunteers and board logistics off your plate.

What your VA takes on

• Donor database upkeep: entering gifts, sending thank-you letters from your templates, keeping records clean.
• Grant deadline tracking: maintaining the grant calendar, gathering attachments and formatting applications for your review.
• Volunteer coordination: sign-ups, schedules, reminders and hours tracking.
• Events: registrations, vendor coordination and follow-up.
• Board admin: meeting scheduling, packets, minutes formatting and action tracking.
• Communications: newsletter and social scheduling you approve.

The bright line

A VA does not write grant narratives as the final word, make funding decisions or speak for your organization without approval. They prepare and track; your team owns the story and the relationships.

Tools they work in

• Donor CRM: Bloomerang, Little Green Light, DonorPerfect, Salesforce Nonprofit
• Email and events: Mailchimp, Constant Contact, Eventbrite
• Volunteers: SignUpGenius, VolunteerHub

Where to start

1. Gift entry and thank-you letters
2. The grant deadline calendar
3. Volunteer reminders
4. Board meeting packets

Prompt, accurate thank-you letters are one of the simplest ways to keep donors giving, and they are easy to hand over.

Signs it is time for a VA

• Thank-you letters go out weeks after the gift.
• Grant deadlines are tracked in one person's head.
• Volunteer schedules change and nobody is told.
• Board packets are assembled the night before.
• The executive director is the organization's data-entry clerk.

If two or more sound like your week, the bottleneck is capacity, not effort. A dedicated VA who learns your systems fixes that without a full-time hire, and the process takes days, not months.

Pricing

Essentials $899/mo (20 hours a week), Executive $1,599/mo (full-time) or AI Manager $2,599/mo (full-time, AI-fluent). Every plan: free shortlist of 2–3 VAs in 72 hours, $0 recruitment fee, pay only once your VA starts, month-to-month, 30-day replacement. See pricing.

FAQ

Can a VA write grant applications? A VA can gather information, format applications and track deadlines. The narrative and final submission stay with your team.

Can a VA work in our donor database? Yes. We match on your CRM and you set the permissions.

Is part-time enough for a small nonprofit? Usually. Essentials at 20 hours a week covers donor records, deadlines and volunteer coordination for many small teams.

What if the fit isn't right? Tell us within 30 days and we replace your VA at no cost, carrying the documented context over.