Hire a Virtual Assistant
Hiring a virtual assistant should take days, not a month of interviews. Here's the fastest route that still gets you the right person — because a fast wrong hire is the most expensive kind.
How hiring works here
- Tell us what you need — your tasks, tools, hours and timing, in the request form. We reply personally, usually within one business day.
- Get your shortlist in 72 hours — 2–3 hand-picked VAs who have already cleared skills assessments, reference checks and a live trial task.
- Interview them yourself — you meet every candidate and choose. No obligation, and the shortlist is free.
- Start, with a safety net — structured first-week onboarding, and a 30-day replacement promise if the fit isn't right. You only pay once your VA starts.
Full detail on the process: how it works. The deeper hiring playbook — how to write the brief, screen and run a trial task — is in our guide on how to hire a virtual assistant.
Wondering if your assistant needs to be local? Read virtual assistant near me first.
What it costs
One flat monthly fee, published up front: Essentials $899/mo (20 hours/week), Executive $1,599/mo (full-time), AI Manager $2,599/mo (full-time AI-fluent VA). No recruitment fees, no hidden costs, month-to-month. Compare the market in how much does a virtual assistant cost and on the pricing page.
Why not just use a marketplace?
You can — and then you do the sourcing, vetting, trial tasks, contracts, backup cover and replacing yourself. Founders who come to us have usually tried that once. They paid for it in their own hours and in restarts: hire, train, disappoint, repeat. A dedicated virtual assistant matched to your business, backed by a replacement promise, is the version that compounds instead of resetting.
Who hires a VA here
Founders and small professional-services teams (1–49 people) in the US, Canada, Australia, the UK and Europe who are the bottleneck in their own business — drowning in inbox, follow-ups, CRM upkeep and admin that a documented process could hand over in a week.
What you can hire a virtual assistant for
| If you need help with | Hire |
|---|---|
| Inbox, calendar, travel, meeting prep | A virtual executive assistant |
| Invoices, reconciliation, month-end | A virtual bookkeeper |
| Lead follow-up, pipeline, CRM clean-up | A CRM virtual assistant |
| Content calendar, posting, community | A social media virtual assistant |
| Repeat work you want automated and checked | An AI Manager virtual assistant |
| A bit of everything in a small company | A small business virtual assistant |
Hiring for a specific industry? We match on your tools and your kind of work: real estate, law firms, accountants, insurance agents, financial advisors, dental practices, therapists, home services and ecommerce.
Before you hire: a five-minute checklist
- List the work. Write down the ten tasks that ate your last two weeks. Circle the ones that do not need you.
- Pick the hours. Under about 20 hours a week of hand-off work: start part-time. A full week of overflow: go full-time. Our guide to part-time vs full-time VAs helps you decide.
- Name your tools. Email, calendar, CRM, accounting and project tools. We match candidates who already use them.
- Decide the boundaries. What the VA may send, spend or change without asking you.
- Set your overlap hours. The hours you need your VA online at the same time as you.
Bring this to the request form and your shortlist will be sharper. If you have not written it down yet, just describe your week and we will help you shape it.
Virtual assistant for hire vs hiring through us
| Hiring a freelancer yourself | Hiring through Virtual Assistant Capital | |
|---|---|---|
| Finding candidates | You post, sort and screen | 2–3 pre-vetted profiles in 72 hours |
| Vetting | Your own interviews and tests | Skills assessment, references and a live trial task already done |
| Who does the work | One person, often with other clients | One VA dedicated to your hours |
| If it doesn't work out | Start the search again | Free replacement within 30 days, context handed over |
| Cost to hire | Your time, plus any platform fees | $0 recruitment fee; pay only once your VA starts |
Hiring FAQ
How fast can I start? Shortlist within 72 hours of your request; most clients are onboarded and working within the first week.
Can I hire part-time first? Yes — Essentials is 20 hours/week, and many clients start there and move up as the workload proves out.
What if the VA isn't right? Tell us within 30 days and we replace them at zero cost — and we carry the context over, so you don't start from zero.
Get a free VA shortlist in 72 hours.
Tell us what you need. We send 2–3 hand-picked, vetted VAs to interview. $0 recruitment fee, and you pay nothing until your VA starts. Essentials $899/mo, Executive $1,599/mo, AI Manager $2,599/mo, month-to-month.