Hire a Virtual Assistant in India
Businesses in the US, UK, Europe and Australia hire virtual assistants in India for a simple reason: India has a very large pool of educated, English-speaking professionals, and the cost of a full-time assistant is a fraction of a local hire. The savings are real. So are the risks of hiring alone: vetting strangers on a marketplace, no-shows, quiet resignations, unclear contracts and paying for weeks of training that walk out the door.
Virtual Assistant Capital matches you with a dedicated, vetted virtual assistant in India who works your hours on your tools. You get a free shortlist of 2–3 VAs within 72 hours, interview them yourself, pay nothing until your VA starts, and pay one flat monthly fee after that. If the fit is wrong in the first 30 days, we replace your VA at no cost.
What your VA takes on
- Executive and admin support: inbox, calendar, travel, documents and follow-ups.
- Customer support: email, chat and phone in your hours, inside your help desk.
- Bookkeeping support: categorisation, invoicing, reconciliations and receipts in QuickBooks or Xero, for your accountant to review.
- Ecommerce operations: listings, orders, inventory and marketplace admin on Shopify and Amazon.
- Sales support: lead research, list building, CRM upkeep and appointment setting.
- Marketing support: social scheduling, content formatting, newsletters and reporting.
- Industry admin: real estate, legal, medical billing, home services and many more; see the industry pages below.
A typical week
- Monday: week plan agreed with you on a short call or message.
- Daily: inbox, calendar and the recurring tasks you handed over.
- Midweek: projects and research in your task tool.
- Friday: written summary of what was done and what needs your decision.
- Monthly: review with you of hours, tasks to add and anything to change.
Tools they work in
- Workspace: Google Workspace, Microsoft 365, Slack, Teams, Zoom
- Business tools: your CRM, help desk, accounting and industry software
- Security: password managers with limited sharing, your own accounts for your VA
The bright line
You do not employ your VA directly and do not need to set up payroll or a company in India: you pay Virtual Assistant Capital one monthly fee in US dollars. Your VA works inside your accounts with the permissions you choose, with confidentiality rules agreed with you before access is given. Questions about how the service is treated for your own taxes belong with your accountant.
Time zones and hours
India runs on IST (UTC+5:30) all year. Here is how common business hours line up, so you can see what a VA working your hours means in practice:
| Your business hours | Same hours in India (IST) |
|---|---|
| UK 9:00–17:30 (GMT / BST) | 14:30–23:00 / 13:30–22:00 |
| Central Europe 9:00–17:00 (CET / CEST) | 13:30–21:30 / 12:30–20:30 |
| US Eastern 9:00–17:00 (EST / EDT) | 19:30–03:30 / 18:30–02:30 |
| US Pacific 9:00–17:00 (PST / PDT) | 22:30–06:30 / 21:30–05:30 |
| Australia Eastern 9:00–17:00 (AEST / AEDT) | 04:30–12:30 / 03:30–11:30 |
UK and European hours fall in an afternoon and evening shift. US hours mean an evening or night shift, which is common for VAs who serve US clients. Tell us your exact hours in your request and we shortlist VAs who work them.
Signs it is time
- You tried a marketplace freelancer and spent more time managing than you saved.
- A local hire is out of budget, but the work cannot wait.
- You need someone who works your hours, not whenever they are free.
- You want one dedicated person, not a rotating pool.
What it costs
Flat monthly plans, one dedicated VA: Essentials $899/mo (20 hours a week), Executive $1,599/mo (full-time) and AI Manager $2,599/mo (full-time, AI-fluent). Worked out per hour from those published prices, that is about $10/hr, $9/hr and $15/hr all-in. Every plan includes a free shortlist of 2–3 vetted VAs in 72 hours, a $0 recruitment fee, payment only once your VA starts, month-to-month terms and a 30-day replacement. See pricing.
Freelance rates for general admin from India are commonly quoted in single figures to the mid-teens per hour in US dollars (see our guide to VA hourly rates by country). Our plans land at about $9 to $10 an hour all-in for Executive and Essentials, with matching, vetting, a dedicated person and replacement included.
Your first 30 days
- Week one: access, tools and a written list of recurring tasks.
- Week two: your VA runs the daily tasks with your review.
- Week three: hand over a second area of work.
- Week four: monthly review and decide on hours.
Related
- VA hourly rates by country
- How much does a virtual assistant cost?
- Dedicated virtual assistant
- How to hire a virtual assistant
- All industries we support
FAQ
Why hire a virtual assistant from India? A large English-speaking talent pool, strong admin, finance and technical skills, and a cost far below a local hire. Working through us removes most of the hiring risk.
Can a VA in India work US hours? Yes. US hours fall in an evening or night shift in India, which is common for VAs serving US clients. Tell us your hours and we match on them.
How do I pay? One flat monthly fee to Virtual Assistant Capital in US dollars. No payroll, no fees to a marketplace, no recruitment fee.
How do you vet VAs? We shortlist VAs for your tasks, tools and hours; you interview them yourself and choose. If it is not right in the first 30 days, we replace them.
Is my data safe? Your VA works inside your accounts with the access you set, confidentiality rules are agreed before access is given, and you can remove access at any time.
How fast can I start? Your shortlist arrives within 72 hours of your request.
What if the fit isn't right? Tell us within 30 days and we replace your VA at no cost, carrying the documented context over so you do not start from zero.
Get a free VA shortlist in 72 hours.
Tell us what you need. We send 2–3 hand-picked, vetted VAs to interview. $0 recruitment fee, and you pay nothing until your VA starts. Essentials $899/mo, Executive $1,599/mo, AI Manager $2,599/mo, month-to-month.