Virtual Assistant for Canadian Businesses
Canadian businesses work across six time zones and often across the border. A firm in Vancouver serves clients in Toronto; a Calgary contractor bids work in the US; a Halifax clinic opens before Ontario wakes up. The admin follows the clock, and owners end up covering it.
Virtual Assistant Capital gives Canadian businesses one dedicated, vetted remote VA who works your time zone, in your tools. No Canadian office: a free shortlist of 2–3 VAs within 72 hours, nothing to pay until your VA starts, and month-to-month terms with a 30-day replacement.
What your VA takes on
- Real estate: REALTOR.ca and website enquiry replies, showing bookings, transaction paperwork tracking and CRM follow-up.
- Trades and home services: booking, quotes and invoicing in Jobber or Housecall Pro, plus customer reminders.
- Law firms: intake, scheduling and document chasing in Clio or PCLaw, administrative only.
- Accounting and bookkeeping: client record chasing and receipt organisation in QuickBooks, Xero or Wave ahead of tax season.
- Ecommerce: Shopify and Amazon.ca store admin, orders and customer service.
- Founders: inbox, calendar across time zones, travel and meeting admin.
A typical week
- Monday: calendar across the time zones you work in, follow-up list.
- Tuesday: enquiries and bookings.
- Wednesday: invoicing and reminders.
- Thursday: document chasing.
- Friday: weekly summary in your local time.
Tools they work in
- Accounting: QuickBooks Online, Xero, Wave
- Industry tools: Jobber, Housecall Pro, Clio, PCLaw
- Workspace: Microsoft 365, Google Workspace, Slack
The bright line
PIPEDA and provincial privacy obligations are discussed and agreed with you before any access is given. GST/HST filings and payroll remittances stay with you and your accountant. Our VAs work in English; if you need French, tell us and we will be honest about whether we can match it. Plans are priced in US dollars; your card or bank converts the monthly fee. Your VA is remote, has no local office, and works inside your systems with the access you choose.
Signs it is time
- You cover admin across two or more time zones.
- Tax season document chasing takes over your spring.
- A local admin hire is slow to find.
- Clients wait for replies while you are on site.
Canadian admin assistant cost versus a virtual assistant
| Option | 20 hours a week | Full time (40 hours) |
|---|---|---|
| Employee at the Job Bank median for administrative assistants (C$26.44 an hour) | About C$2,290 a month in wages | About C$4,580 a month in wages |
| Virtual Assistant Capital | US$899 a month (about C$1,260) | US$1,599 a month (about C$2,230) |
Sources: Job Bank wages for administrative assistants, national median; Canadian dollars converted at the ECB reference rate on 2 November 2026. An employee also brings CPP and EI employer contributions, vacation pay and recruitment costs, which aren't included here.
What it costs
Flat monthly plans, one dedicated VA: Essentials $899/mo (20 hours a week), Executive $1,599/mo (full-time) and AI Manager $2,599/mo (full-time, AI-fluent). Worked out per hour from those published prices, that is about $10/hr, $9/hr and $15/hr all-in. Every plan includes a free shortlist of 2–3 vetted VAs in 72 hours, a $0 recruitment fee, payment only once your VA starts, month-to-month terms and a 30-day replacement. See pricing.
Essentials is 20 hours a week; Executive is full-time. For local versus remote costs, see our guide to VA hourly rates by country.
Your first 30 days
- Week one: access and recurring task list.
- Week two: enquiries and calendar.
- Week three: invoicing and document chasing.
- Week four: review and next tasks.
Related
- Virtual assistant for real estate
- Virtual assistant for home services
- Hire a virtual assistant in India
- All industries we support
Choosing a virtual assistant company in Canada
- Can they cover your time zone, from Pacific to Atlantic?
- Do you get one dedicated person who learns your business?
- Is pricing a flat monthly fee, with no recruitment fee?
- How are client data and system access handled, and is that agreed before work starts?
Our answers: your VA works your hours, one dedicated VA, a flat monthly fee from $899 with $0 recruitment fee, and access rules agreed with you before access.
FAQ
Are your VAs based in Canada? No. They work remotely in your Canadian time zone.
Do you provide French-speaking VAs? Our VAs work in English; tell us if you need French and we will be honest about fit.
Is pricing in CAD? Plans are priced in US dollars.
Can they handle US and Canadian clients? Yes, across the time zones you set.
Which industries do you support? Real estate, trades, legal, accounting, ecommerce and many more.
What if the fit isn't right? Tell us within 30 days and we replace your VA at no cost, carrying the documented context over so you do not start from zero.
Get a free VA shortlist in 72 hours.
Tell us what you need. We send 2–3 hand-picked, vetted VAs to interview. $0 recruitment fee, and you pay nothing until your VA starts. Essentials $899/mo, Executive $1,599/mo, AI Manager $2,599/mo, month-to-month.