English-Speaking Virtual Assistant for German Businesses
This page is for a specific kind of business in Germany: companies whose working language is English, or that deal with international clients, suppliers and teams. Berlin startups, export businesses and international teams often need that help, and an English-speaking admin hire can take months to find.
Virtual Assistant Capital gives those businesses one dedicated, vetted VA who works remotely in German hours. Be clear on what this is: our VAs are based in India and work in English. If you need someone to write to customers in German or phone a German authority, a local hire or a German-speaking freelancer is the right choice, and we will say so. You get a free shortlist of 2–3 VAs within 72 hours and pay nothing until your VA starts.
What your VA takes on
- Startups and scale-ups: investor updates, hiring admin, CRM upkeep and operations support in English.
- Exporters and manufacturers: English-language customer email, supplier chasing and shipment document admin.
- Agencies and SaaS teams: client reporting, scheduling, onboarding admin and tool upkeep.
- Ecommerce sellers: English-language listings, orders and customer support for international stores.
- Founders and directors: inbox, calendar, travel and meeting prep.
A typical week
- Monday: the week's calendar and priorities confirmed; anything from the weekend actioned.
- Daily: inbox, follow-ups and the recurring tasks you handed over.
- Midweek: CRM upkeep, invoicing support and document chasing.
- Thursday: research, reporting or a project you assigned.
- Friday: a written weekly summary of what was done and what needs your decision.
Tools they work in
- Workspace: Google Workspace, Microsoft 365, Slack, Teams
- Sales: HubSpot, Pipedrive, Salesforce
- Projects: Notion, Asana, Jira, Trello
- Ecommerce: Shopify, Amazon Seller Central
The bright line
Finanzamt filings, payroll, DATEV bookkeeping and legal correspondence in German stay with you and your Steuerberater. Because your VA is outside the EU, data-protection rules under the GDPR (DSGVO) are agreed with you before any access is given, and your VA works only inside your systems. Check transfer requirements with your own adviser or data protection officer. Plans are priced in US dollars; your card or bank converts the monthly fee.
German hours and your VA's hours
| Your business hours | Same hours in India (IST, UTC+5:30) |
|---|---|
| Germany 9:00–17:00 in winter (CET, UTC+1) | 13:30–21:30 |
| Germany 9:00–17:00 in summer (CEST, UTC+2) | 12:30–20:30 |
That is an afternoon and evening shift in India. India does not change its clocks, so the shift moves by an hour twice a year.
Signs it is time
- Your team works in English and admin is falling on senior people.
- Your English-speaking admin role has been open for months.
- International clients wait too long for replies.
- You need cover for one or two functions, not a full hire.
What it costs
Flat monthly plans, one dedicated VA: Essentials $899/mo (20 hours a week), Executive $1,599/mo (full-time) and AI Manager $2,599/mo (full-time, AI-fluent). Worked out per hour from those published prices, that is about $10/hr, $9/hr and $15/hr all-in. Every plan includes a free shortlist of 2–3 vetted VAs in 72 hours, a $0 recruitment fee, payment only once your VA starts, month-to-month terms and a 30-day replacement. See pricing.
Essentials (20 hours a week) suits most small teams; Executive is full-time. For how local and remote costs compare, see our guide to VA hourly rates by country.
Your first 30 days
- Week one: access to your tools and a written list of recurring tasks.
- Week two: your VA runs the daily work while you review.
- Week three: hand over a second area of work.
- Week four: review hours and decide what to add next.
Related
- Virtual assistant for European businesses
- Virtual assistant for startups
- Virtual executive assistant
- Virtual assistant for UK businesses
- Virtual assistants by country
FAQ
Do your virtual assistants speak German? We match on English-language work. Do not plan on German-language customer contact; for that, hire a German speaker.
Are your virtual assistants based in Germany? No. Our VAs are based in India and work remotely. We do not have a German office.
How do you handle GDPR? Data rules are agreed with you before any access is given, and your VA works inside your accounts with the permissions you choose. Your adviser can confirm what you need for transfers outside the EU.
Can a VA work German office hours? Yes. German hours fall in an afternoon and evening shift in India, which is a normal schedule.
How fast can my VA start? Your shortlist arrives within 72 hours of your request; most clients interview and choose within the same week.
What if the fit isn't right? Tell us within 30 days and we replace your VA at no cost, carrying the documented context over so you do not start from zero.
Get a free VA shortlist in 72 hours.
Tell us what you need. We send 2–3 hand-picked, vetted VAs to interview. $0 recruitment fee, and you pay nothing until your VA starts. Essentials $899/mo, Executive $1,599/mo, AI Manager $2,599/mo, month-to-month.