Virtual Personal Assistant
A virtual personal assistant takes the admin that sits between work and home: the inbox, the calendar, travel, appointments, renewals, bookings and the hundred small tasks that otherwise land in your evenings.
With Virtual Assistant Capital you get one dedicated remote personal assistant who learns your preferences and works your hours, rather than a different freelancer for every task.
What your VA takes on
- Inbox: triage, drafting replies in your voice, unsubscribing and filing.
- Calendar: scheduling, rescheduling, reminders and protecting focus time.
- Travel: flights, hotels, cars and itineraries to your preferences, plus changes when plans move.
- Appointments: doctors, dentists, car services, home repairs and school admin, booked and confirmed.
- Life admin: renewals, subscriptions, returns, warranties, gift ordering and research for purchases.
- Household coordination: contractors, cleaners and deliveries scheduled around your week.
- Personal finance admin: organising bills and receipts for you or your accountant; payments only as you authorise.
Not sure which you need? Compare a virtual assistant vs a personal assistant.
A typical week
- Daily: inbox triage and tomorrow's calendar check.
- Monday: week plan and appointments.
- Wednesday: travel and bookings.
- Thursday: renewals, returns and errands online.
- Friday: weekend plans and a list of anything waiting on you.
Tools they work in
- Email and calendar: Gmail, Outlook, Google Calendar, iCloud
- Travel: airline and hotel accounts, TripIt
- Organisation: Notion, Todoist, shared password managers with limited access
The bright line
Your VA works with the access you choose. Payments are made only as you authorise, through methods you control, and sensitive accounts are shared through a password manager with limited permissions rather than by sending passwords.
Signs it is time
- Your evenings go on email and admin.
- Appointments get postponed because nobody books them.
- Travel planning takes hours.
- Renewals and returns are missed.
What it costs
Flat monthly plans, one dedicated VA: Essentials $899/mo (20 hours a week), Executive $1,599/mo (full-time) and AI Manager $2,599/mo (full-time, AI-fluent). Worked out per hour from those published prices, that is about $10/hr, $9/hr and $15/hr all-in. Every plan includes a free shortlist of 2–3 vetted VAs in 72 hours, a $0 recruitment fee, payment only once your VA starts, month-to-month terms and a 30-day replacement. See pricing.
Most people start on Essentials at 20 hours a week; executives with heavy calendars often move to the full-time Executive plan.
Your first 30 days
- Week one: inbox and calendar rules.
- Week two: travel and appointment preferences documented.
- Week three: life admin list.
- Week four: a weekly rhythm that runs without reminders.
Related
- Virtual executive assistant
- Virtual administrative assistant
- What to delegate first
- Dedicated virtual assistant
FAQ
What is the difference between a virtual personal assistant and an executive assistant? A personal assistant leans toward life and household admin; an executive assistant toward business calendar, stakeholders and meetings. Many people need a mix.
Can they book travel? Yes, to your preferences, with payments you authorise.
Is my information safe? Access is limited to what you choose, through tools like password managers, and confidentiality rules are agreed with you before access is given.
Can a family share one personal assistant? Yes, with clear priorities set by you.
Do they work my time zone? Yes. Tell us your hours.
What if the fit isn't right? Tell us within 30 days and we replace your VA at no cost, carrying the documented context over so you do not start from zero.
Get a free VA shortlist in 72 hours.
Tell us what you need. We send 2–3 hand-picked, vetted VAs to interview. $0 recruitment fee, and you pay nothing until your VA starts. Essentials $899/mo, Executive $1,599/mo, AI Manager $2,599/mo, month-to-month.