Virtual Assistant for Real Estate Investors
Investors make money on deals and lose time on everything around them: building lists, following up motivated sellers, pulling comps, chasing title, scheduling contractors and keeping a CRM that tells you which lead is ready. Most of it is repeatable work that does not need you.
A virtual assistant for real estate investors is a dedicated remote team member who runs the acquisition and project admin for wholesalers, flippers, BRRRR investors and landlords, so you spend your time on offers, negotiations and capital.
What your VA takes on
- List building: pulling and cleaning lists from your data tools by the criteria you set, and keeping them updated.
- Lead follow-up: calling, texting and mailing leads on your script and cadence, following the calling and texting rules that apply to you.
- CRM management: logging every conversation, moving leads through your pipeline and making sure no follow-up date is missed.
- Comps and deal prep: pulling comparable sales and rental data into your deal template for your analysis.
- Due diligence admin: ordering and tracking title, insurance quotes, inspections and HOA documents.
- Transaction coordination: deadline tracking from contract to close, document collection and updates to title and lenders.
- Rehab admin: contractor scheduling, bids collected for comparison, draw paperwork and photo updates.
- Rental admin: tenant enquiries, showing bookings and the paperwork around turnovers.
A typical week
- Monday: follow-up round on hot and warm leads, list refresh for this week's campaign.
- Tuesday: comps and deal sheets for new opportunities, due diligence orders.
- Wednesday: transaction deadlines check, title and lender updates.
- Thursday: rehab schedule and contractor updates, draw paperwork.
- Friday: pipeline report: new leads, appointments, offers out, deals under contract.
Tools they work in
- Investor CRMs: REsimpli, Podio, InvestorFuse, Left Main REI, REI Hub
- Data and lists: PropStream, DealMachine, BatchLeads
- Dialers and texting: the tools you use, configured to your compliance rules
- Docs and deals: Google Workspace, DocuSign and your deal analysis template
The bright line
Your VA does not make offers, negotiate price or sign contracts without your approval, and is not a licensed agent or attorney. Valuation and go/no-go decisions are yours; the VA prepares the information. Outreach follows the consent and do-not-call rules that apply to your campaigns, which you set.
Signs it is time
- Leads are going cold because follow-up depends on you remembering.
- Your CRM is out of date, so you do not trust it.
- Deals slip because a title or inspection deadline was missed.
- You spend evenings pulling comps instead of making offers.
Virtual assistant for real estate investors: from list to rental
| Stage | What your VA handles |
|---|---|
| Lists | Pulls lists in PropStream, DealMachine or BatchLeads, cleans and de-duplicates them |
| Outreach | Mail, text and call campaigns run from compliant lists under your scripts |
| Leads | Logs every lead in REsimpli, Podio or your CRM, books appointments, sets follow-ups |
| Deals | Tracks inspections, title and closing dates; organises the deal folder |
| Rentals | Tenant messages, maintenance requests and owner statements for your bookkeeper |
Before any calling or texting, check the do-not-call and consent rules in your state and country.
What it costs
Flat monthly plans, one dedicated VA: Essentials $899/mo (20 hours a week), Executive $1,599/mo (full-time) and AI Manager $2,599/mo (full-time, AI-fluent). Worked out per hour from those published prices, that is about $10/hr, $9/hr and $15/hr all-in. Every plan includes a free shortlist of 2–3 vetted VAs in 72 hours, a $0 recruitment fee, payment only once your VA starts, month-to-month terms and a 30-day replacement. See pricing.
Investors running steady marketing usually need a full-time Executive plan for follow-up and CRM; lighter operations start on Essentials for deal prep and transaction coordination.
Your first 30 days
- Week one: CRM clean-up and your follow-up cadence written down.
- Week two: lead follow-up on live campaigns.
- Week three: comps and deal sheets in your template.
- Week four: transaction and rehab admin, weekly pipeline report.
Related
- Virtual assistant for real estate agents
- Virtual assistant for property managers
- Lead generation virtual assistant
- Appointment setter virtual assistant
- All industries we support
FAQ
Can a VA cold call sellers? Yes, with your script and lists, inside the calling rules you set for your campaigns.
Can they analyse deals? They prepare comps and fill your deal template. The analysis and the decision stay with you.
Which CRM do they use? Yours: REsimpli, Podio, InvestorFuse or whatever you run.
Can they manage contractors on a rehab? They can schedule, chase bids and updates, and prepare draw paperwork. Site decisions stay with you or your project manager.
Is this different from your real estate agent page? Yes. Agents need listing and buyer admin; investors need acquisition, deal prep and project admin.
What if the fit isn't right? Tell us within 30 days and we replace your VA at no cost, carrying the documented context over so you do not start from zero.
Can a VA cold call for my real estate investing business? Yes, from compliant lists and your scripts. Check do-not-call and consent rules first.
Get a free VA shortlist in 72 hours.
Tell us what you need. We send 2–3 hand-picked, vetted VAs to interview. $0 recruitment fee, and you pay nothing until your VA starts. Essentials $899/mo, Executive $1,599/mo, AI Manager $2,599/mo, month-to-month.