Listing Coordinator Virtual Assistant
Each listing brings a long checklist: paperwork, photos, MLS input, marketing, showings and weekly seller updates. Agents who win listings then lose days doing admin instead of seeing the next client.
A listing coordinator virtual assistant runs that checklist from signed agreement to accepted offer. You stay the licensed agent.
What your VA takes on
- Listing paperwork: preparing documents for your review and signature.
- MLS input: drafting listing data for you to check, where your MLS rules allow it.
- Vendors: booking photographers, signs, stagers and cleaners.
- Marketing: property descriptions, social posts, flyers and email.
- Showings: managing feedback and calendar requests.
- Seller updates: a weekly activity report in your name.
A typical week
- Daily: showing feedback, inbox and deadlines.
- Monday: seller update reports.
- Wednesday: marketing schedule.
- Friday: new listing checklist for next week.
Tools they work in
- Listings: your MLS, Zillow Premier Agent, realtor.com, Rightmove or realestate.com.au
- Paperwork: DocuSign, Dotloop, SkySlope
- Marketing: Canva, your CRM, Follow Up Boss
The bright line
Your VA doesn't negotiate, give opinions of value, show homes or give legal advice, and doesn't do anything your state or country requires a licence for. Check your broker's policy and MLS rules on sharing logins before you start.
Compare it with a local hire using our free virtual assistant cost calculator.
Signs it is time
- Listings go live later than promised.
- Sellers ask what's happening.
- Paperwork comes back with errors.
- You're doing marketing tasks at midnight.
What it costs
Flat monthly plans, one dedicated VA: Essentials $899/mo (20 hours a week), Executive $1,599/mo (full-time) and AI Manager $2,599/mo (full-time, AI-fluent). Worked out per hour from those published prices, that is about $10/hr, $9/hr and $15/hr all-in. Every plan includes a free shortlist of 2–3 vetted VAs in 72 hours, a $0 recruitment fee, payment only once your VA starts, month-to-month terms and a 30-day replacement. See pricing.
Part-time help suits Essentials at $899 a month. Busy teams may need the full-time Executive plan.
Your first 30 days
- Week one: listing checklist and templates.
- Week two: paperwork and vendors.
- Week three: marketing.
- Week four: seller reports.
Related
- Real estate virtual assistant
- Title company virtual assistant
- Social media virtual assistant
- All industries we support
FAQ
Is this the same as a transaction coordinator? No. A listing coordinator works up to the accepted offer. A transaction coordinator takes over from contract to closing, and some VAs can do both.
Can they enter my listing in the MLS? Only if your MLS and broker allow it. Many MLSs restrict shared logins.
Can they write my descriptions? Yes. You review them for accuracy and fair housing wording.
Do you serve teams? Yes. One person can support several agents.
What if the fit isn't right? Tell us within 30 days and we replace your VA at no cost, carrying the documented context over so you do not start from zero.
Get a free VA shortlist in 72 hours.
Tell us what you need. We send 2–3 hand-picked, vetted VAs to interview. $0 recruitment fee, and you pay nothing until your VA starts. Essentials $899/mo, Executive $1,599/mo, AI Manager $2,599/mo, month-to-month.